HUAWEI 2025 Poland Tech Arena Rules

 

   HUAWEI 2025 Poland Tech Arena 

(the “Challenge”)

CHALLENGE RULES

(the “Rules”)

 

The aim of these Rules is to set out the terms and conditions governing your participation in the Challenge.

 

ARTICLE 1 – ORGANIZATION OF THE COMPETITION

Huawei Polska sp. z o.o. with the registered place of business in Warsaw 02-672, at ul. Domaniewska 39A entered into the register of entrepreneurs maintained by the District Court for the capital city of Warsaw, XIII Commercial Division of the National Court Register under KRS no. 0000221936, BDO number 000029056, tax identification number NIP 526-28-00-201, with a share capital of PLN 17,000,000 (hereinafter called “Huawei” or “Organizer”), is organizing a hackathon called “Huawei Tech Arena Poland 2025” (hereafter referred to as “Competition” or “Challenge”) from 20 th Sept. - End of November 2025. For the organization of this Competition, Huawei has partnered with Agorize, a French Simplified Joint Stock Company (Société par Actions Simplifiée, or SAS), registered within the Commercial and Companies Register of Paris under number 530 774 439, and has its registered office at 15 Rue Béranger, 75003 Paris, France, which will act as data processor.

ARTICLE 2 – OBJECTIVE OF THE COMPETITION

The aim of the competition is to develop, in teams and within time of 4 weeks fast and lightweight model that transforms token text embeddings into sentence embeddings allowing for usage of those embeddings with similarity search on edge devices. The participants are supposed to set up a team with no more than 3 persons for the duration of 4 weeks to develop model architecture and and train a model with the provided
training dataset. The training dataset is a dataset available to participants, while the test dataset is secret and used only to evaluate trained model. The model should fit within size limit of 20MiB and should be fast on edge devices (CPU devices).

ARTICLE 3 – PARTICIPATION PROCESS

The Competition is free and without any purchase obligation. The Competition is open to every individual(s) (i) who have the age of minimum 18 years of age or who have the age required by law in their country of residence to enter this competition, (ii) who hold a bank account in their country of tax residence, (iii) who have IT skills, technical skills, design skills, or marketing skills and (iv) who have their own computer hardware in working order during the duration of the Competition and (v) who has registered as a participant in the Competition in accordance with these Terms and Conditions  (hereafter referred to as “Participant”).

Employees of Huawei Polska sp. z o.o/Huawei Polska sp. z o.o. outsourcing companies /or their affiliates, and members of their families (partners, spouses, siblings), as well as anyone who has directly or indirectly contributed to the conception, organization or realization of the Competition are ineligible to take part in the Competition.

The registration for the Competition is open from September 20th, 2025 until October 9th, 2025. The hackathon will take place from October 10th, 2025 until November 10th, 2025.

Each registration in the hackathon is individual, and only one registration per person is allowed during the entire duration of the Competition. The participants can form the teams up to 3 people for each team.

Phase 1: Registration process

• Date: Between September 20th, 2025 and October 9th, 2025
• Object: Every person wishing to participate can register online on the dedicated website for the Competition accessible at the following address: https://huawei.agorize.com/en/challenges/2025-poland-tech-arena. For registration purposes, each participant will need to provide the personal data and information required via the online registration form, as mentioned into the Privacy Notice.

Each Participant guarantees that the information entered during his/her application to the Competition is complete and accurate. Any false, incorrect or incomplete information will automatically result in the application being rejected.

The Organizer reserves the right to reject an application at any time if the profile of the Participant does not comply with the Competition standards.

Phase 2: Model design and training - 4 weeks 

• Date: On October 10th, 2025
• Platform website address: https://huawei.agorize.com/en/challenges/2025-poland-tech-arena
• Object: It is started immediately after the challenge has been opened.

During this stage participants will have access to train dataset that should be used to train model of their designed architecture.

After participants will develop model architecture and train it on provided train dataset, they are able to submit their model and source code allowing for model loading and inference. The model will be then evaluated using test dataset for quality of sentence embedding and inference speed. There will be one leaderboard which will be updated according to the current stage of the challenge. The submitted models will be evaluated for size limit (if model fits 20MiB of size), quality of sentence embeddings from token embeddings and inference speed. If the score is the same between any teams, the lower model inference time will give better overall position in the ranking. At the end, the participating teams will see their final score on the leaderboard.

If the model will not fit the size limit the submission will not be scored at all.

The leaderboards will be frozen on 10 of November after the submission deadline

Each participating team can make up to 10 submissions per day. The final score will be the combination of sentence embedding quality and inference time.

Phase 3: FINAL DAY & CEREMONY

• Date: End of November or beginning of December (exact date TBD)
• Place: Warsaw, Poland. Venue TBD
• Object: There will be a ceremony for winners from 1st to 6th places to join together in Warsaw and to be rewarded.

ARTICLE 4 – SUBMISSIONS RULES & INSTRUCTIONS

All project submissions must be made exclusively through the Agorize platform during the submission period indicated on the challenge page. Each submission must follow the format and content fields provided on the platform (including project title, description, any required supporting documents, and submission code) and must be written in the specified language. Multiple code submissions per team are allowed, and the best submission for each team will be automatically  selected. Submissions will be automatically scored based on predefined criteria, and results will be displayed on the platform’s leaderboard. Submissions that do not comply with the required format, content, deadline or may be rejected at the sole discretion of Huawei.

ARTICLE 5 – DETERMINATION OF WINNERS

The score of team submission is updated after successful evaluation that meets size limit and do not exceed execution time limit. If there is a score on the leaderboard, the submission is successful and will be considered in process of determination of winners.

The winners are determined based on the highest score for any historical submission. That means the best score from specific team is considered for evaluation. The submission leaderboard which shows the teams’ results is used to start the process of determining the winners.

The submission deadline will freeze the leaderboard on 10th of November the top teams will be evaluated for score, architecture design and code quality. The code will be checked if it is following the competition rules and regulations and if accepted by technical team, the score is considered for determination of winners. 

ARTICLE 6 – PRIZES AWARDED

The Competition is endowed with total of 59500 PLN distributed among 6 tiers:

Gold prize (1 tier): the sum of 20000 PLN per team (divided equally between each member of the winning team).

Silver prize (2 tiers): the sum of 10000 PLN per team (divided equally between each member of the winning team).

Bronze prize (3 tiers): the sum of 6500 PLN per team (divided equally between each member of the winning team).

Agorize reserves the right, if circumstances so require, to replace the prizes by others of equivalent value, without liability being incurred thereby.

ARTICLE 7 – PRIZES ALLOCATION

Prizes will be sent by Agorize to the Winners within a maximum of 12 (twelve) weeks, to the bank account indicated by the winners.

If the coordinates of a winner are unusable (illegible, incomplete or erroneous), the latter will lose the profit of its prize.

In addition, the Organizer cannot be held liable because of an error of routing of the prize, the loss of this one during his shipment or the impossibility to contact the winner.

No mail will be sent to Participants who did not win.

ARTICLE 8 – COMPENSATION

Participant waives all its claims regarding compensation against the Organizer due to its participation in the Competition (in particular with regards to cost incurred for participation such as the transport, accommodation, etc.).

ARTICLE 9 – MODIFICATION OF THE COMPETITION

The Organizer reserves the right to shorten, extend, modify or terminate the Competition, or a part of the Competition as a result of a force majeure event without incurring liability as a result thereof.

In such case, the Organizer will provide notice thereof to the Participants by any means (including e-mail and/or publication on the Website: https://huawei.agorize.com/en/challenges/2025-poland-tech-arena, and, if the need arises, will communicate to them the new rules applicable or the new ending date of the competition, as the case may be. Each Participant may notify by e-mail to the Organizer that s/he refuses the new conditions of the Rules, in which case s/he will be excluded from participating, which s/he expressly accepts. If no refusal is notified to the Organizer within 72 hours, the new conditions of the Rules will be deemed accepted by Participants.

In case of a modification to the rules, cancellation, interruption of the Competition, a reduction or an extension of its length, the Organizer waives all liability and Participants will not be entitled to any compensation.

ARTICLE 10 – FRAUD

The Organizer may cancel all or part of participation in the Competition if it appears that fraud has occurred in any form whatsoever, in particular computer fraud, during the Competition. The Organizer reserves, in this case, the right not to award prizes to fraudsters, to disqualify the concerned prototype project and/or to bring actions against the authors of these frauds. The Organizer shall not incur any responsibility towards the Participants because of the committed frauds.

Furthermore, the Organizer cannot be liable in case of damage, whether material or immaterial, caused during the Competition and thereafter, to the Participants, to their computing equipment and to the data and to the consequences which can ensue from it on their personal, professional or commercial activity.

ARTICLE 11 – EXPLOITATION RIGHTS AND INTELLECTUAL PROPERTY

For the purposes of this section:

Exploitation rights and the property of prototypes developed during the Competition are reserved to Participants.

If the Participants wish to assign their rights, they shall first offer to the Organizer the option to acquire the rights in their prototypes for commercial use. The conditions of this assignment of rights shall be defined by way of a separate agreement between the Organizer and the Participants.

During the Competition, the Participants shall only use elements which are clear of any rights. Any third parties’ elements included in the prototype, including open source software, must be clearly identified with their version, the terms of the applicable license and any other details regarding their use. The Participant understands that this information is taken into account in the assessment for the allocation of a prize.

The prototypes shall not infringe any intellectual property right or images right. Each Participant warrants to the Organizer that their creation does not infringe in any way any third party rights, and that s/he obtained, where necessary, the authorization of any third party.

By joining the Competition, Participants expressly authorize the Organizer, for free, to publish, communicate, exhibit and disclose orally, graphically or in writing, projects and prototypes presented during the Competition. Each Participant agrees to be mediatized (portfolio, website, etc.) and authorizes the Organizer, for free, to present all the works realized on all the communication media used in support of this Competition as well as to mention names, first names and images of the Participants.

Under this regulation, the Participant shall not acquire any full or partial right of any kind on the name and trademark “Huawei” nor on any names and/or brands associated with Huawei, used alone, in association with or as part of another word or name, or any rights on trademarks, names or logos of Huawei, or any of its associated or related companies.

ARTICLE 12 – IMAGE RIGHTS

The Sponsor reserves the right to amend these Rules as necessary at any time without prior notice to Participants. Participants are encouraged to consult these Rules regularly. The Participants may be filmed or photographed during the event, in accordance with the provisions of the Privacy Notice. The production and distribution of films and photographs of the event will not lead to any compensation of the Participants.

ARTICLE 13 – PROTECTION OF PERSONAL DATA

The Organizer is the Controller of the personal data of Competition Participants.

Each Participant is notified during the registration that certain answers in the registration form are mandatory, and that the lack of answering to such mandatory fields will prevent them from participating.

The collection and processing of personal data relating to the Participant by the Organizer is primarily intended to ensure that the competition will be properly completed and in particular to allow the Organizer to contact the winners and to award them the prizes in an efficient way and, if the cases arises, to publish the list of the winners.

Detailed rules for the processing of personal data of competition participants are set out in the Privacy Notice available => here [link to Privacy Notice]

Personal Data you submit when you register and participate in the Competition  will be treated in accordance with  Privacy Notice and applicable data protection laws.

ARTICLE 14 – CONFIDENTIALITY

The Participant acknowledges the confidentiality of all information, data and documents which have been shared with him/her throughout the Competition.

During the whole duration of the Competition, the Participant will not directly or indirectly use or share any information with any third party, unless s/he has obtained a written authorization to do so, delivered by the Organizer beforehand. This applies to information shared with him/her by the Organizer or shared with him/her indirectly in connection with the organization and conduct of this Competition. i.

The Participant commits to delivering any document containing confidential information or shared with the Participant upon the execution of this contract, on the Organizer’s simple request. This confidentiality obligation  is valid for 24 months from the start of the Second Phase of the Competition, mentioned in these terms and conditions.

ARTICLE 15 – RESPONSIBILITY

The Organizer reminds Participants about the characteristics, limitations and risks of the Internet network and accepts no responsibility for any consequences that may occur while they are connected to the event websites and during their participation in the Competition.

Neither Huawei nor Agorize shall be liable if Participants cannot connect to the website of the event due to a technical fault or in the event of any problem linked namely and not exclusively to (1) network overload ; (2) an electric or human error (3) any malicious intervention; (4) an issue related to a phone line ; (5) an issue related to hardware or software ; (6) a hardware or software malfunction ; (7) a case of emergency ; (8) disruptions that may affect the smooth running of the Competition.

It is the Participant’s responsibility to select and acquire necessary material (computer, internet access devices) and access to network services at its own costs, expenses and risks to participate in the Competition.

It is the Participant’s responsibility to take appropriate measures to protect his/her own data and/or software located on his/her computer equipment, against any violation. The Participant’s connection to the event websites and their participation in the Competition is made under their own sole responsibility. Agorize  or Huawei shall not be held responsible for any infection by potential viruses on the Participant’s computer equipment, or of the intrusion of a third party on their system.

The Organizer shall not be held responsible if, for any reason, data related to a Participant’s registration doesn’t reach the company or is illegible or impossible to process.

Agorize and Huawei reserve the right to exclude any Participant or person disrupting the Competition’s smooth running. They reserve the right to use any recourse, including suing anyone suspected of cheating, falsifying, or disrupting the process described in the Terms and Conditions, or suspected of trying to accomplish such actions. Any Participant deemed by

Huawei or Agorize to have disrupted the Competition in any of the ways stated above, will be deprived of the right to obtain any prize, and no claim will be accepted consequently.

Participants remain solely and entirely responsible for the damages caused by them or their equipment to goods or people during the competition. They seek to cover their risks by their own insurance and renounce any right to recourse to Huawei or Agorize in that respect.

ARTICLE 16 – APPLICATION OF THE TERMS AND CONDITIONS

Participation in the Competition implies full acceptance without reservation of the present regulation. Participation in the Competition is strictly personal and the Participant cannot, under any circumstances, be replaced. Any claim relating to the Competition may be filed within the duration of the Competition and not later than within three (3) months from the deadline for participation stipulated in Article 1.

Any dispute arising in connection with the present Competition, and which could not be settled amicably, will be submitted to the competent courts of Warsaw.

The present Regulation is submitted to Polish law.

 

PRIVACY NOTICE

Huawei Tech Arena Poland Challenge 2025

 

Thank you for getting in contact with Huawei Polska sp. z o.o. as the organizer of the Huawei Tech Arena Poland Challenge 2025 (the Challenge). This Privacy Notice sets out how Huawei may use the Personal Data it collects about you (the Participant) during your registration with us or as result of your participation in the Challenge.

For the purposes of data protection legislation, Huawei will be the controller of the personal data collected by it.

What is this the purpose of this Privacy Notice?

This Participant Privacy Notice gives you information about the Personal Data we collect about you in relation to your enrolment and participation in the Challenge and how and why we may use that Personal Data in the course of our recruitment processes. This Privacy Notice also contains a summary of your rights in relation to your Personal Data. There is a section at the end of the Privacy Notice (called the Glossary) which explains some of the terms used herein.

 

The identity and contact details of the Controller

Huawei Polska Sp. z o.o. Domaniewska 39a, 02-672 Warsaw, Poland

If you have questions or comments related to this Privacy Notice, please contact our Data Protection Officer (DPO) at the address of Hansaallee 205, 40549 Düsseldorf, Germany. Alternatively, you can contact our DPO through the Data Subject Request Portal available at https://www.huawei.com/pl/personal-data-request. for Polish https://www.huawei.com/en/personal-data-request for English

 

What Personal Data do we process, for what purposes and for how long

Huawei collects Personal Data, as described below, in relation to your participation in the Challenge. No Special Category of Personal Data will be processed.
Categories of Personal Data	Legal Basis	Processing Purposes	Retention Period
In case of Participants: First Name and Last Name E-mail address Phone number Country University/ Institution name Field of Study Degree Level Age Name of the Team and Team Members GitHub link/profile How did you hear about the Challenge	We need to process this personal data to confirm your registration/participation in the Challenge, according to the “Terms & Conditions” agreed by you during the registration phase, based on Article 6(1)(b) GDPR. Without this data, we cannot properly register you to participate in the Challenge.	The personal data will be used to manage the Data Subjects’ online registration process in order to enrol and participate to the Challenge and related events and activities, such as the award ceremony.	12 months after the Challenge
In case of Participants: In addition to the above personal data processed for registration purposes, the following personal data will be processed during the Challenge: Role in the Challenge Evaluation results, scores, ranking, etc. obtained during the Challenge Opinions of the Challenge Jury on the competency of the Participant’s work Prize winning status in the Challenge Bank account (only in case of winners) Any other personal data that you may voluntarily provide to us during the Challenge	We need to process this personal data to organize the Challenge and select the winners, according to the “Terms & Conditions” agreed by you during the registration phase, based on Article 6(1)(b) GDPR. Without this data, we cannot properly organize the Challenge and designate the winners.	The personal data will be used to organize the Challenge and select the winners, according to the “Terms & Conditions” agreed by the Participants during the registration phase.	12 months after the Challenge
In case of Winners: Tax information	We need to process this personal data to award the prizes to the winners and fulfil our tax obligations under local laws, based on Article 6(1)(c) GDPR	The personal data will be used to fulfil our tax obligations under local laws, following the allocation of the prizes to the winners.	12 months after the Challenge
In case of Winners: Photographs and video recordings of the results and/or award ceremony	In order to promote the event and organize the award ceremony and other related activities, Huawei may process your personal data based on your explicit consent - Art. 6(1)(a) of the GDPR. You have the right to withdraw your consent at any time, as described below in this Privacy Notice.	The personal data will be used to perform video/photo recordings and prepare other marketing materials to promote Huawei and this Challenge. These recordings and the marketing materials may be disseminated on our Social Media channels, presentations, brochures, etc. You understand and agree that Huawei has only a limited control over the recipients of the data once it is uploaded to promoting channels/Social Media and that Huawei is not responsible for the Social Media sites owners’ uses of your personal data. They have their own privacy policies and are considered as separate controllers from Huawei. Huawei cannot be held responsible for executing your rights against those third parties. Please note that by posting personal data to promoting channels/Social Media, the personal data may be transferred to third countries, subject to the promoting channels/Social Media website owners’ privacy policies. Huawei has no control over such transfers, if they occur.	12 months after the Challenge
In case of Participants: First Name and Last Name Contact details (email address, telephone number) Country University/ Institution name Field of Study Degree Level Age GitHub link/profile Role in the Challenge Evaluation results, scores, ranking, etc. obtained during the Challenge Opinions of the Challenge Jury on the competency of the Participant’s work	Based on your explicit consent as per Article 6(1)(a) GDPR, Huawei may contact you in relation with recruitment information or job opportunities. You have the right to withdraw your consent at any time, as described below in this Privacy Notice.	The personal data will be used to conduct recruitment processed and offer job opportunities to the Participants.	2 Years after the Challenge, or until you withdraw consent
What is the source of the Personal Data?	Data will be either provided by the Data Subjects directly or created and collected during the organization of the Challenge.

 

How long and where do we store your Personal Data

The data retention period may vary depending on processing scenario. Unless otherwise stated in the above Section “What Personal Data do we process, for what purposes and for how long?”, your personal data will be stored in Poland and France. After the retention period expires, we will erase or anonymize your Personal Data.

 

How do we share your Personal Data

We are entitled to provide Personal Data to recipients that are our data processors who process the Personal Data on our behalf or to separate data controllers (depending on the contractual set-up), under the conditions and to the extent agreed in this Privacy Notice. Huawei has partnered with Agorize supplier and service provider, a SAS, a simplified joint-stock company with capital of €107.205,90, registered with the Paris Trade and Companies Registry under no. 530 774 439, having its registered office at 15 rue Béranger, 75003 Paris, France , to organize the Challenge efficiently and to guarantee your smooth and enjoyable participation. The processing of personal data in relation to our supplier is always commissioned by us and this party will act only on our behalf as personal data processor. Such processing is always protected with contractual arrangements to ensure that your personal data is processed in accordance with the laws and good data processing practices. Please check Agorize privacy policy here. Huawei may share your data in response to a legal process or request from a competent authority based on an applicable law or in connection with legal proceeding or process. Your data may also be disclosed as part of a merger, acquisition, sale of assets (such as service agreements) or transition of service to a Huawei group or other relevant company. The photograph/video recordings and the marketing materials prepared during the Challenge may be disseminated on Huawei’ Social Media channels, presentations, brochures, etc. You understand and agree that Huawei has only a limited control over the recipients of the data once it is uploaded to promoting channels/Social Media and that Huawei is not responsible for the Social Media sites owners’ uses of your personal data. They have their own privacy policies and are considered as separate controllers from Huawei. Huawei cannot be held responsible for executing your rights against those third parties. Please note that by posting personal data to promoting channels/Social Media, the personal data may be transferred to third countries, subject to the promoting channels/Social Media website owners’ privacy policies. Huawei has no control over such transfers, if they occur.

 

Your rights as a data subject

As a data subject, you have certain legal rights in relation to your Personal Data which you can find described below. You can exercise your data subject rights by using a dedicated contact form available at all times here: https://www.huawei.com/en/personal-data-request.
Right of Access	You have the right to obtain from Huawei confirmation as to whether or not Personal Data concerning you is being processed and, where that is the case, access to a copy of the Personal Data and specific information about how Huawei processes the Personal Data.
Right of Rectification (Correction)	You have the right to obtain from Huawei the correction of inaccurate Personal Data concerning you and also the right to have incomplete Personal Data completed.
Right of Erasure (Deletion)	You have the right to obtain from Huawei the erasure (deletion) of your Personal Data in particular circumstances.
Right of Restriction	You have the right to obtain from Huawei restriction of processing in particular circumstances.
Right of Objection	You have the right to object to the processing of your Personal Data in particular circumstances.
Right of Portability	In certain circumstances, you have the right to receive your Personal Data in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller.
Right to Withdraw Consent	Where the legal basis of processing Personal Data is based on consent, you have the right to withdraw your consent at any time.
Right to Complain	You have the right to lodge a complaint to the Supervisory Authority. List of Supervisory Authorities is available here: http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm

 

Glossary

Controller	A Controller is an organisation who (alone or jointly with others) determines the purposes and means of the processing of Personal Data.
Data Subject	The identified or identifiable natural person to whom the Personal Data relates.
GDPR	Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
Legal Basis	Processing of Personal Data is only lawful if and to the extent that at least one legal basis specified in the GDPR applies. The available legal bases which are applicable for this data processing activity is summarised as:  Processing is necessary to enter into or perform a contract; Processing is necessary for compliance with a legal obligation to which the Controller is subject; Consent of the Data Subject (e.g. pictures, images).
Personal Data	Any information relating to an identified or identifiable natural person (Data Subject). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. In relation to this Privacy Statement, this is you.
Process/Processing	Any use of Personal Data, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.